Emergency Preparedness Notice
As of March 12, 2020, DRMP is aware of the effects of the Coronavirus (COVID-19) and is closely monitoring developments and information coming from the Centers for Disease Control (CDC) as well as monitoring state/local emergency management updates that affect all of our offices.
We are taking the necessary precautions with our employees to help prevent the spread of the coronavirus. This includes:
Planning and Communications
- A committee has been formed and frequent communications with updates will be provided to employees.
- Managers will also receive pertinent updates in the weekly Operations meeting.
- The AlertMedia system and DRMP website will be kept up-to-date with pertinent information.
- Posters for handwashing from the CDC will be posted in all office bathrooms and breakrooms.
- Lobby Displays will be provided to all offices giving good hygiene practices.
- We are encouraging those that are sick to remain at home. If you are in contact with someone who has tested positive for COVID-19, do not come into work for any reason and please notify your supervisor.
- We have provided hand sanitizer in various locations throughout all of DRMP offices.
- In all office locations, frequently touched items in the lobbies and breakrooms are being wiped down with sanitizing wipes. All common areas are being wiped down daily.
- All employees are being asked to begin wiping down their office or work space on a regular basis.
- After every meeting in a conference room, please wipe down furniture and equipment in the conference room.
- Orlando office is coordinating with local building tenants to have them follow similar workplace protections.
- We prefer to limit non-essential business travel through April 10. Our primary concern would be the use of public transportation. If you have a business travel need, please coordinate with your Division Manager in advance of making travel arrangements.
- We are limiting non-essential inter-office travel through April 10. If you require travel to another DRMP office, please communicate with your supervisor for approval.
- If you or a household member travels internationally or for a cruise within the next 30 days, you will be required to undergo a 14-day self-quarantine/before returning physically to your office. If you are able to work remotely, you will need to make arrangements with your supervisor.
- Employees should use Skype for meetings when it is appropriate.
- We will be postponing any training through April 10.
- Any meals provided by DRMP will be box lunches only. If employees are more comfortable, they are encouraged to bring their own lunch to their meeting.
- If you are scheduled to attend a conference, tradeshow, training, career fair within the next 30 days, please coordinate with your supervisor.
Protocols in the Event of an Exposure in One of Our Offices
- In the event an employee or a loved one tests positive for the coronavirus, please contact Tracie Samillano, Vice President/Human Resources Manager at 321-689-6449 immediately.
- If we receive confirmation of a confirmed case in one of DRMP’s buildings, we will close the office for a deep cleaning and send notification to employees once the office will be reopened.
- In the event that an employee has tested positive or has had close and prolonged contact with anyone who tests positive for COVID-19, he or she should self-quarantine for a minimum of 14 calendar days and we may close the office up to 14 calendar days.
- DRMP will communicate with you using our AlertMedia system that issues emails and texts to our employees with direct messages from DRMP Leadership. Please also remember to register your mobile number to receive important updates from DRMP. To verify your information, visit http://drmp.alertmedia.com/#/profile/general. If asked to Login, use DRMP credentials.
- It is important that you communicate with your manager and self-quarantine if you have been diagnosed with COVID-19, believe that you have contracted or been exposed to COVID-19, or have traveled internationally or on a cruise. Self-quarantine at home for at least 14 calendar days upon return and, if you experience any symptoms, speak to your physician and request a return to work letter before returning to the office.
Extended School Closures
DRMP understands that many of our employees with school-aged children are being affected by the extended school closures issued by their state and local Departments of Education. In support of those employees with school-aged children, we are encouraging those affected by the extended school closures to use a combination of: 1) working part of the day in the office, if needed; 2) working from home, if available; and 3) supplementing with Personal Time Off as needed through the school closure extension.
Guidelines for Bringing Children to a DRMP Office, if needed
We are encouraging employees to find alternate child care. However, in the event that an employee needs to bring their child(ren) into the office, there are a few guidelines that should be followed:
- As specified for all employees, parents should only bring their child(ren) into a DRMP office if they have not contracted or been exposed to COVID-19 or have not traveled internationally or on a cruise.
- We are not encouraging long-term stays of child(ren) in our offices in order to minimize distractions, liability and additional exposure to the coronavirus (COVID-19).
- All child(ren) must remain with their parent in their own workspace while in the office.
- No child(ren) should be left in a conference room or breakroom unattended by their parent for any extended timeframe.
- You are responsible for watching your child(ren) while they are in the office and not relying on administrative staff to babysit.
Requests for Working from Home due to a School Closure
If an employee affected by a school closure needs to work from home exclusively, please notify your office leader of your request. The request will then be forwarded to Human Resources for discussion and clearance. If approved, the employee will be required to communicate daily the progress of their workload to their supervisor.
The health and safety of our employees and their loved ones is our top priority. We are encouraging all employees to continue to do their best at working as normal as possible to assist in keeping our business continuity plan a success. DRMP Leadership will continue to monitor this situation and provide updates as needed.